Teardown Tasks after our meetings

Meeting Teardown Tasks

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 Here is what needs to be done during teardown:
 
  • Sound System:
    • Turn the master volume down all the way (counter clockwise) before turning off the unit
    • Turn off all power using the rocker switch at the rear of the power strip at the right of the amplifier
    • Leave the wireless microphone receivers connected, and place them inside the sound cabinet to the rear left of the amplifier
    • Tri-fold the rubber mat behind the podium and place it on top of the sound cabinet
    • Unplug the power cord, podium microphone and speaker cables 
    • End of power cord goes on top of sound cabinet under the mat to keep it out of the way.
    • Coil the microphone and speaker cables on the hooks on the back of the sound cabinet
    • Disconnect both ends of the laptop sound cable, coil and put it to the left on the second shelf to the cabinet
    • Disconnect the video cable from the laptop.  Anti-kink coil the cable and put in cabinet on top of the sound cable.
    • If AC extension cord was used, disconnect and anti-kink coil it and place in middle bottom shelf of sound cabinet
    • Use switch on wall to raise the projector screen
    • Remove right speaker from stand next to screen and place on top of the sound cabinet
    • Pull pin and collapse speaker stand. Set aside.
    • Cash box & Fraffle Ticket Basket: right side bottom shelf of sound cabinet.
  • Podium/Lecturn
    •  * Leave the middle shelf clear in the sound cabinet.  The badge boxes will go there *
    • Podium banner: rolled up and placed on shelf in front of amplifier in the sound cabinet
    • Microphones (Wired, Wireless, and Lapel):  Place in sound cabinet to left of amplifier.
    • Bell & Gavel: go on left bottom shelf in sound cabinet
    • Fine Buckets:  go on middle bottom shelf of sound cabinet
    • The podium itself and table stays out (it belongs to the Sons)
    • Pick up speaker stand and roll Sound Cabinet to Greeter Table placing left speaker on top of cabinet as you go by.
    • Pull pin and collapse left speaker stand. Both stands go in the metal cabinet outside the coat closet
  • Flags and banners
    • Nation flags (US, Canada, exchange student) and the flag stand: Unscrew flag poles and roll flags.
    • Club banner and stand:  roll banner up, remove crossbar from stand.
    • All go in the metal cabinet outside the coat closet
    • Trading flag banners: Use pole with green top to take down banners and hang on carabiner clip in Storage Room
    • Once all banners have been taken down and are on the clip, use rope to raise the banners off the floor.
  • Reserved Parking Space Sandwich Boards:
    • There are two sandwich boards in front of the parking spaces in parking lot. Pick up and put them in Coat Closet Cabinet.
  • Front door Greeter table:
    • Badge boxes:  Collect any badges from stragglers, and then put in proper slots in badge boxes.
    • Pens: put with other pens in badge box.
    • Table Signs : Place on top of badges in the badge boxes
    • Badge Box Covers: Place covers on the badge boxes, latch.
    • Put two black badge boxes on right side middle shelf in sound cabinet. A-L box goes in first.
    • Put smaller tan box to left of black boxes.
    • Any last minute badges can just be put on top of black badge box.
  • Sound Cabinet:
    • After everything is in it, roll it into the storage closet where the flag banners are.  Push it up against the raised banners inside the closet.